• Ensure someone is there to welcome the author when they arrive.

• Remember they might have had a long journey.  Show them where the toilets are and make them a drink.  They will also need water during the day while they are speaking. 

• If you change arrangements for the day, discuss them with the author when they arrive.

• If the writer will be moving to different rooms during the day, make sure that they have someone to show them the way. 

• Timetable some appropriate breaks for the author to visit the toilet and have a cup of tea.

• Provide lunch if they are on a day-long visit. 

• Think about how you will introduce the writer if you are having an assembly Read their author profile which has lists of their books as well as a short biography.

• Ensure that sufficient staff are present for assemblies and workshops. Even though all our authors are CRB checked, please don’t leave them alone with pupils.    

• Marking books during sessions sends out the wrong message to the pupils.    If the staff join in with activities, the pupils are more likely to be engaged too.

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